3 Ways to Save and Protect Your Company’s Data From Theft or Loss.

In the modern era where the computer rules the world, both the importance of network security and data security has become the primary threat to businesses and private data. As a result, tools designed to support data recovery for PC come in handy for all businesses.

This is because your company data contains crucial business information, including customer-related information. Looking for ways to protect your company data? There are several ways to stay safe. However, getting the best options is essential as not every other method will keep your data fully proofed from fraudsters. 

Besides, a majority of data breaches are not caused by outsiders. Research reveals that some data losses occur due to employee errors such as unintentionally downloading malicious software or even lost mobile devices. 

You can visit this page for more details on how to recover lost data in case of accidental loss. And in this article, we describe the three ways to help you protect your company’s data.

Importance Of Maintaining A Company Database

Ways to Protect Your Company's Data From Theft or Loss

Planning For Growth

Every small or medium enterprise has plans to build more prominent business empires through constant growth. Businesses will be able to grow quickly if they can monitor progress through their database management systems.

Several business databases utilize some form of reporting capabilities. Some of the features you can use include productivity tracking and analyzing input data. These features are particularly useful when planning a strategy for growth. 

Inventory Tracking 

Well-maintained company databases also help with inventory tracking. This helps to avoid miscounting, avoid errors, and even misplacing spreadsheets.

By implementing an inventory tracking database alongside barcode scanning and electronic data interchange, you will be able to prevent such data risks and reduce sales loss. As a result, businesses significantly increase their growth opportunities. 

Better Employee Management 

Using HD databases to manage staff records saves companies time and money. It helps streamline HR tasks, speeds up data processing such as leave, payroll, benefits, etc. Some of the benefits your business gets from enhanced human resource management include better time management. 

Essential Security Measures:

To implement the measures that we have seen and to be effective, you will have to follow three fundamental steps:

1. Analyze the needs of your company. What type of data exists in your company, which ones do you want to protect, and how. The size of your company will influence the protection needs, since in a large company with many employees the risks increase, for example.

2. Review possible threats. Analyze the risks that data may have: human error, theft, or computer failure.

3. Select and implement security measures. With the data from the two previous steps, you will be able to choose the security measures that best suit your company and implement them. From time to time, you will have to do checks to see if everything works correctly.

Remember that the security of your company when handling data influences the trust of your customers, suppliers, and collaborators, as well as the very survival of your business, so information security must be an essential pillar in any strategy.

Three Ways To Protect Your Company’s Data 

As we already mentioned, protecting a company’s data brings several benefits to a business. In this section, we outline the three primary ways to protect your company’s data. 

Ways To Protect Your Company's Data

1. Dispose Of Data Properly

Reducing data security breaches begins with the proper disposal of unwanted company data. Some of the data your company feels obsolete may be deleted erratically and accessed by fraudsters who can easily use them to compromise the security of your business. 

Ensure that data is appropriately removed from reused devices and their storage media like pen drives, SSDs, CD or DVDs. This should be the first step towards ensuring that your company data is not retrievable further down the line. As a result, you will be able to keep your data from falling into the wrong hands. 

Remember, deleting, formatting your system, or even reinstalling your operating system does not always remove the storage device’s data. Besides, there are versatile tools that managers can use to recover deleted files from any device. 

With the freely available tools such as Disk Drill developed by Cleverfiles, for instance, your data remain entirely accessible. 

Companies should implement a sound data destruction policy outlining protocols for each use case to protect their deleted files and folders. It would be best to do this regardless of whether the devices are intended for redistribution within the business or discarded at the end of their lifecycle. 

2. Conduct Background Checks

Knowing your employees is the first step to securing your internal company data & internal computer networks. Managers should therefore be extra vigilant when onboarding new employees to safeguard their businesses against internal threats. 

It is essential that a background check be carried out on every employee before hiring is done. This gives you an idea of the kind of person you are about to bring into your team—besides, changes in the character of existing employees.

Also, it is essential to stay updated on security risks that are directly associated with your employees bringing personal devices and using them within the company. Creating a plan for such practices will help your company to provide some protection against the repercussions. 

In addition, companies should make adequate provisions for their employees who work from home or execute their roles with a personal computer. While many companies understand that such practices help businesses reduce overheads and increase productivity, they should closely examine the security concerns involved to protect the company’s data integrity. 

3. Protect Against Malware 

Protecting your company by warding off data threats is a crucial step every company needs. Generally, PCs are exposed to malicious malware with the potential to cause massive data damages. These threats can quickly swarm on unprotected computers and damage critical data. 

Luckily, there are several ways managers can protect their businesses and companies from malware, including the use of data recovery software. Some of these include: 

CP Protection 

Using Antivirus and Antimalware software protects a company’s data against any malicious virus or malware. These tools help secure your CP without compromising its performance. Some of the most crucial protection types needed include identity theft, hacking, and suspect websites. 

Disk Drill from Cleverfiles is one major data protection software that acts as a data recovery software for lost files and folders and CP protection software. It will protect your PC against all spying malware to ensure you have a safe, secure operating system. 

Apply The Firewall

While working on the cloud or the Company’s Intranet, such as sharing data online, your PC exposes several network security issues. A firewall is for security made of network components that monitors and filters all the incoming and outgoing network traffic based on the security policies implemented by a company. 

Keep Emails Clean 

With the increased email marketing, several spammers are utilizing such platforms to defraud companies of customer data or other related information. Installing anti-spam software is the first step towards protecting companies against unwanted emails, which are more likely to create distractions and even increased risks to employees.

You can, however, use the necessary protection to stop such spamming emails and keep your data safe. 

Also, you can use some of the data recovery computer applications for your business to track and block emails from sources that have been marked as spamming sources. This helps provide much deeper protection to your PCs against the loss of data. 

Backup copies

Making backup copies is essential to keep confidential information safe since, in case of suffering any type of computer attack or the device where the information is stored is damaged, we could continue to access it.

Once done, make sure that the backup works correctly and can be restored. Likewise, it is recommended that the backup is in a place away from the original data source and duly protected with passwords or access codes.

More Tips to protect your company data

  • Quickly identify and fix system faults – System failures create vulnerabilities, so it is important to quickly prevent or remedy failures.
  • Implement security throughout the data center – When considering any purchase, be sure to keep safety in mind. Everything in the data center should have security features built-in.
  • Know where the safe and unsafe entrances are – If you cannot control each access point, group these together to limit access and the impact of a breach.
  • Understand the security of your suppliers – Research the suppliers before buying the products. Vendors often require access to install and maintain their equipment. Ask direct questions about your security protocols. Do you follow security best practices to ensure that access does not lead to vulnerabilities beyond your control?
  • Consider how your devices communicate – Communication can create or control vulnerabilities. It is important to install servers and equipment more secure than those limited by the outdated IPMI specification.

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